![]() ![]() ![]() Then ProcureDesk can help that by eliminating the need for paper invoices. ![]() Here are the key features of ProcureDesk that support AP automation Create Invoices from the AP email inbox When purchase orders and invoices are in one system, you avoid exporting and importing data from multiple systems to perform the 3-way or 2-way match for invoices. Though many solutions provide AP automation, our focus is to provide an integrated purchasing and invoicing solution so that you can completely automate the invoice and PO matching process. ProcureDesk provides a complete AP automation solution for QuickBooks. You can read about it in detail below or schedule a demoto see how it could help your AP team. Note: ProcureDesk is our product, and we designed ProcureDesk to solve these three challenges. With faster invoice processing, you increase productivity and are in a position to avail of any early payment discounts. If you don’t have a central place to capture all invoices, you probably have to spend time tracking down the invoice.Īll these activities take time, increase the overall invoice processing time, and lead to delays in invoice processing. The manual task of entering invoices in QuickBooks is time-consuming, especially when you have to wait for a stakeholder’s input to determine the appropriate chart of accounts. Sometimes, the AP team doesn’t know who needs to approve the invoice, which adds to the complexity. That is followed by the constant back and forth with the stakeholder to get the invoice approved. The AP team can’t decide whether to pay the invoice, so the AP team sends the invoice to the respective stakeholder for approval. This issue is a result of pricing or quantity mismatch. Manual invoice approvals are the second biggest challenge.Īn invoice will need a review if there is no matching purchase order or an issue with the invoice.įor example, the purchase order amount is $100, and the invoice amount is $150. This is time-consuming and leads to delays in closing the books. The AP team then has to find a matching purchase order for each invoice and follow up with stakeholders to match the invoice with the purchase order. The purchase orders get created outside of QuickBooks, and the buyers keep track of purchases in a spreadsheet. Many companies don’t have the discipline to create purchase orders in QuickBooks, so they use a manual purchase order process. In our experience, companies using purchase order in QuickBooks for matching invoices and purchase order process face the following challenges with the Accounts payable process: If you need help with accounts payable automation such as QuickBooks AP Automation, this article presents three accounts payable software options that integrate with QuickBooks Online and QuickBooks Enterprise. More time spent processing invoices means delayed close of month close process. But as the volume increases, the AP team struggles with keeping up with the increased volume with Quickbooks AP Automation. Or, if you’re in need of good software yourself, check out our construction accounting directory.QuickBooks AP automation process works great with only a few supplier invoices (Bills in QuickBooks). Which construction software and accounting application combo do you use? Do you use a construction software with QuickBooks integration? Tell us about your experience in the comments below. They use the particular needs of construction companies as the starting point and design their software functionality around them. QuickBooks adapts its general accounting functionality for use by builders, whereas BuildStar, Corecon, Epitome, Paskr, SmartContractor, and UDA ConstructionSuite have for the most part taken the reverse approach. QuickBooks advertises its software as being useful to contractors too, but there is a basic difference. What these different software options have in common is that they provide functionality that is specific to the construction industry. Have you used UDA ConstructionSuite? Leave a review ! How do you do accounting? Construction accounting power-users are likely to appreciate the sophistication available in ConstructionSuite’s QuickBooks integration. The two-way import/export functions let users launch estimates, purchase orders, and invoices into QuickBooks, and manage costs and check profitability by using data from QuickBooks. The software offers a setup wizard to start working rapidly with QuickBooks. Job estimating, scheduling, contract, specification, and document management all feature in the ConstructionSuite software application specifically designed for growing construction companies. ![]()
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